How to use construction tracking to measure your project’s progress 

Construction tracking puts managers and on-site teams in control of every moving part of a construction project, whether it’s a residential complex or a commercial office space. By tracking project progress and milestones, teams can quickly spot delays, adjust timelines, and keep stakeholders in the loop on completed tasks. This proactive approach keeps the project aligned with deadlines and quality standards.

Let’s explore how to track construction progress — including which software can streamline workflows and simplify construction management.

What is construction tracking? Key components and benefits

Construction tracking is how companies oversee the progress of a construction project. It ensures plans stay on track and resources are used efficiently. Project managers usually take the lead on construction tracking, but they work closely with owners and contractors to organize tasks and coordinate resources across all phases of the site plan.

Key components of construction tracking:

• Project timelines: Map out your full schedule, from breaking ground to project completion. This includes milestones like electrical inspections and roof installation.
• Workflows: Define step-by-step processes for each team or team member. The most common workflows are procurement, on-site construction, and site inspections.
• Progress reports: Record daily, weekly, or milestone-based updates so managers can see which tasks are going as planned and which need more attention.
• Project budgets: Monitor expenses like material costs and labor. Budgets help prevent overruns and allocate funds to the right areas.
• Resource management: Track personnel, equipment, and materials. This helps avoid shortages that can lead to increased expenses or missed deadlines. 

Benefits of construction tracking:

• Improved organization: Digital tools help construction teams consolidate timelines, workflows, and tasks all in one place. 
• Faster issue resolution: Project tracking software spots delays and bottlenecks as they occur, so teams can take action to resolve problems.
• Enhanced communication: Stakeholders can receive project updates through their tech stack and stay aligned with fellow team members.
• Greater budget control: The right tools let you review spending in real time to prevent you from overspending.
• Higher quality standards: Tracking workflows digitally helps teams maintain quality standards at every stage of the construction project.

8 construction progress tracking software tools to streamline your entire workflow

Here are the best software tools to help you keep construction progress on schedule.

1. Field App

Designed specifically for field work, construction managers can leverage  Felt’s Field App to stay organized and connected to projects on site. For example, field supervisors can monitor installation progress with real-time updates and respond live to conditions on the ground. 

Field App dashboards let you track KPIs and metrics in real time using charts and graphs. This makes visual reporting and cross-team visibility easier, and it also helps you anticipate challenges or respond proactively to changes.

The main drawback is that teams have to create their own workflows since Field App doesn’t include construction-specific templates.

Pricing: Paid Contributor seat starts at $30/mo/seat

2. ClickUp

ClickUp is a flexible project management tool that lets teams create custom workflows and budgets. With this platform, you can move between Gantt charts, Kanban boards, and task lists to keep timelines and milestones organized. Built-in dashboards and mobile access help bridge communication between office teams and on-site crews.

The downside is that ClickUp’s numerous customizations can feel overwhelming without a clear plan for implementation.

‍Pricing: Paid Unlimited plan starts at $7/mo/user

3. Procore

Procore connects project stakeholders — including owners, general contractors, and subcontractors — in a centralized, cloud-based hub. It supports the entire project lifecycle, from preconstruction to closeout, and provides industry-specific tools for project management. Procore standardizes features like photo uploads and drawing markups across teams and organizations. 

The trade-off is these features have a high price tag and more involved setup, which can feel like overkill for smaller companies or less complex projects.

Pricing: Based on project scope, contact for custom quote

4. CrewTracks

CrewTracks helps teams track labor hours, equipment usage, and daily progress right from the job site. Field crews can log updates and submit photos in real time, giving project managers visibility into on-site activity and workforce allocation. One of CrewTracks’ greatest strengths is accurate job costing, which compares actuals to bids for better profitability analysis.

However, because the platform focuses on field operations, it requires integration with accounting tools or ERP systems for comprehensive construction management.

Pricing: Paid plan averages $20/mo/user

5. Contractor Foreman

Contractor Foreman is an all-in-one construction progress monitoring software platform. Teams can manage schedules and tasks in a central location and take advantage of robust tools for overseeing milestones, workflows, and employee hours. The system unifies management across office and field so you don’t have to toggle between separate apps.

A disadvantage of Contractor Foreman is its broad feature set can be too much for small teams that don’t need extensive functionality.

Pricing: Paid Basic plan starts at $49/mo/user

6. Zoho Projects

Zoho Projects is a project management tool you can adapt for construction purposes. It covers the basics, like planning and tracking progress, but it also assists with budgeting, managing documents, and allocating resources to the right site. In addition, the built-in dashboards help project managers keep an eye on dependencies and workload distribution.

Since the platform isn’t specific to construction projects, you might need to add integrations or upgrade your plan to make sure Zoho works for you.

Pricing: Paid Premium plan starts at $4/mo/user

7. Fieldwire

Fieldwire focuses on day-to-day work in the field, giving crews an easy way to update tasks, add photos, and flag issues while they’re on-site. Because it works well on phones and tablets, teams can share updates and track progress without relying on office updates. The intuitive interface and real-time data help project managers address issues quickly and keep work moving.

While Fieldwire includes standard forms like daily reports and requests for information, teams may need to integrate other tools if they want customized reporting.

Pricing: Paid Pro plan starts at $39/mo/user

8. Buildots

Buildots uses AI and computer vision with 360° camera data to automate progress tracking. It compares site conditions to the project schedule and highlights deviations, reducing the need for manual progress monitoring. The tool also provides real-time insights that help detect delays and missing features much earlier than traditional methods.

Keep in mind that Buildots’ advanced capabilities are best for large or more complex projects where automation delivers the highest value.

Pricing: Based on project scope, contact for custom quote

What to look for in construction tracking software

These software features help increase transparency and simplify construction management:

• Real-time tracking: Monitor tasks, milestones, and on-site updates instantly.
• Visual elements: Give extra context to project tracking with photo uploads and geotagging.
• Customizable workflows: Use templates that can be tailored to the project’s needs.
• Reporting features: Measure performance using a centralized dashboard showing KPIs, timelines, and budgets.
• Collaboration tools: Share updates with teams and stay aligned in real time.

How to track construction progress

Here’s a simple 5-step process for tracking on-site activity:

• Choose a centralized platform: Track progress and collect data so your team can log updates all in the same place. This eliminates duplicate information and reduces miscommunication among stakeholders.
• Break up the project schedule: Create smaller milestones tied to timelines, deliverables, and phases of work. You can use Gantt charts to visualize these milestones and show how tasks connect across workflows.
• Encourage your team to upload photos: Use images to help quickly convey completed work, active tasks, or potential issues at the construction site. Photos add important context that written updates alone don’t provide. 
• Review KPIs: Pay attention to key markers, such as schedule adherence and milestone completion rates to get a better idea of project performance. Real-time progress reporting allows managers to identify delays and share relevant updates with the rest of the team.
• Use insights from progress tracking: Refine workflows and adjust timelines as conditions change. Regular iteration helps teams rebalance resources to meet project milestones.

Keep track of your construction projects with Field App

When you pair the right tracking tools with the right integrations, construction projects move forward without unnecessary friction. Construction management software supports better resource allocation and delivers real-time visibility into project progress.

If you’re looking for a flexible way to monitor construction progress, book a demo with Field App. While it’s a mapping-first tool, Field App provides strong visual context, live updates, and cross-team visibility throughout the job site. When used intentionally, Field App can simplify progress tracking on every project.